2020 Rogue Valley Kennel Club
Board Meeting Minutes


 


RVKC Board Meeting Minutes, August 12, 2020
Location: Riverside Park, Grants Pass

Present: Lorain Abel, Cherie Ball, Mary Ward, Sybil Longinotti, Colleen Douglas, Sharon Watson, Sandy Mazurek, Michelle Santana.

Guests: Jim Ball, Richard Ward, Michelle O’Brien.

5:30 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the July Board meeting. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: Treasurer’s report for May and June 2020 filed for Audit. Treasurer Mary Ward is researching insurance policies and has found that the desired coverage may cost up to $1,600. Budgeted amount was $1,100.

NEW BUSINESS:

Board membership: At Large Board member Gordon Jackson submitted his letter of resignation after the July Board meeting. Consequently, a substitute Board member was needed to fill out the remainder of Mr. Jackson’s term. Motion by Mary Ward to appoint Carolyn Strunge to replace Gordon Jackson on the RVKC Board of Directors. Seconded by Colleen Douglas. Carried.

Nominating Committee: A Nominating Committee is needed to prepare a written slate of nominees for presentation at the October Board meeting. Subsequently, the slate will be presented at the October general meeting. Nominations from the floor will be taken at the November general meeting. Election will be at the December general meeting. Sandy Mazurek volunteered to Chair the Committee.

Donation to RVKC: RVKC received a $100 donation from Martha Stuart’s Book Club in her honor. Disposition of the donation was discussed and specifics will be decided at a later time. Motion by Michelle Santana for the Club to match funds. Seconded by Sybil Longinotti. Carried.

Future Club meetings: The September general meeting will be at Riverside Park, weather permitting. Colleen Douglas will check with the Fruitdale Grange regarding its availability and their requirements for meetings due to the coronavirus situation.

September Board meeting: The meeting will be at Riverside Park, weather permitting.

5:45pm Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes, July 1 , 2020
Location: Riverside Park, Grants Pass

Present: Lorain Abel, Cherie Ball, Mary Ward, Sybil Longinotti, Colleen Douglas, Sharon Watson, Sandy Mazurek, Michelle Santana, Gordon Jackson.

Guests: Jim Ball, Michelle O’Brien.

5:00 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the June Board meeting. Seconded by Sybil Longinotti. Carried.

Treasurer’s Report: Treasurer reported that the $250 donation to NAIA has been sent.

OLD BUSINESS:

Seminar: Planning for the Pat Hastings Seminar by Michelle O’Brien and Sybil Longinotti is going well. The date will be March 6, 2021. The building has been reserved. The contract is being drawn up.

NEW BUSINESS:

Handling Classes: Colleen Douglas reported that there have been inquiries about the Handling classes through the RVKC Facebook page. It was pointed out that room at the parks should be adequate because there are no sports activities owing to the COVID pandemic. Cherie Ball will survey the membership and previous Handling class leaders to determine if there are enough leaders to have the classes. COVID precautions will be enforced and leaders will decide on the details and let everyone know. Mary Ward reported that RVKC’s current insurance will still cover the classes. Since our current insurance company will no longer cover activities where the public brings their dogs, like the Handling classes, Mary is researching alternative companies that offer this coverage.

Show: After discussion it was decided that, in order to operate profitably, it would be necessary to have three shows on our Show weekend as allowed by new AKC rules. Because of AKC’s distance rules, RVKC cannot have three shows on our current weekend. After consulting with AKC, Carolyn Strunge identified the third week of June, week 24, as a weekend that would meet AKC’s requirements. Sometimes this would be Father’s Day weekend. Reserving the park is more expensive but there is optimism that we could still make money on the Shows. Obedience and Rally would not be offered, but could be offered on a separate date. Motion by Colleen Douglas to approve moving the Show date in 2021 from our current date in September to week 24 in June. Seconded by Sandy Mazurek. Carried. This question will be brought to the membership for a vote at next week’s General meeting. Secretary will inform the membership of the upcoming vote and Carolyn Strunge will write up an information sheet to forward to the members in advance of the meeting.

Advertising for the Show: Michelle O’Brien reported that a banner advertising the dog show will be hung over 7th Street in Grants Pass the week before the show: June 14th through the 20th.

5:30 pm Motion by Mary Ward to adjourn. Seconded by Sharon Watson. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary

RVKC Board Meeting Minutes, June 3 , 2020
Location: Riverside Park, Grants Pass

Present: Lorain Abel, Cherie Ball, Mary Ward, Sybil Longinotti, Colleen Douglas, Sharon Watson, Sandy Mazurek.
Absent: Michelle Santana, Gordon Jackson.
Guests: Jim Ball, Lucille Perry, Michelle O’Brien.

5:00 pm Meeting called to order by President Lorain Abel.

Minutes: The previous Board meeting was 3 months ago, in March, because the April and May Board meetings were canceled due to the coronavirus quarantine. Several Board members confessed that they had not reviewed the March minutes that were sent to every member prior to this meeting, so Lorain Abel read them aloud. Motion by Sharon Watson to approve the Minutes from the March Board meeting. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: Treasurer’s report filed for Audit. Pop-ups for the Show have been purchased. The purchase of the ring setups has been postponed until a Show may be put on. There is no urgency to purchase tires for the trailer since it will not be used for an indeterminate period of time. We will look for tire sale.

OLD BUSINESS:
Club insurance:

  • Change: RVKC’s insurance is due for renewal in September. Since the current insurance company will no longer cover events where the public is invited with their dogs, such as the CGC classes, Mary Ward will investigate an alternative insurance company.

  • Coverage: The present insurance covers Officers and Directors. The coverage from the new carrier will be checked to ensure that it covers theft.

Show: Everything related to the Show has been successfully canceled without any financial loss to the Club.

State Fair: The State Fair has been canceled for 2020 so there is no need to spend the budgeted donation of up to $1000 this year to assist the 4-H kids to go to the Fair.

NEW BUSINESS:
June General meeting: The June meeting will be held at Riverside Park at 6:00PM. There is plenty of room in the shade for social distancing. The Club will not provide treats. Attendees will be notified and advised that they may bring their own food and drink if desired. There will be no speaker. Attendees will be advised to bring their own chairs since there is no seating in the Park in this area.

July General meeting: The July meeting will be at Tom Pearce Park in and around the picnic shelter. The usual picnic will be changed to adhere to the State coronavirus regulations regarding gatherings that are in force at the time. Attendees will have to bring their own picnic food and drink. There are many picnic tables in the shelter with room to social distance.

NAIA Donation: Treasurer will send a $250 donation to NAIA.

Martha Stuart: Martha passed away and the Club will honor her in some way. The Show cannot be dedicated to her since it has been canceled. Her son, Scott Stuart, suggested a donation to a local organization. It was reported that she was active with the Food Bank and a suggestion was made to make a donation to them. Scott also reported that Martha’s Book Club is making a donation to RVKC in her memory. The donation has not been received yet.

RVKC bylaws regarding holding meetings remotely: Lorain Abel reviewed the bylaws and they do not address holding a meeting remotely, for example using Zoom. After discussion it was decided that it is preferable to hold meetings in person outdoors according to the State regulations. It is hoped that eventually the meetings can again be held at the Fruitdale Grange.

Seminar:

  • Planning: Planning by Michelle O’Brien and Sybil Longinotti is well along. A detailed report was passed around and discussed.

    • Date: April 10, 2021 from 8:00am to 6:00pm.

    • Speaker: Pat Hastings.

    • Title: Structure in Action

  • Puppies and adult dogs needed: For the Seminar Ms Hastings requires 1) a litter of puppies exactly between 7 and 9 weeks old for the demonstration. If a member or a local person will have a litter of the appropriate age they can be used. If no litter will be available, Ms Hastings will bring one but must be notified well in advance of the Seminar day. Ms Hastings also needs several adult dogs. Members will be given the opportunity to volunteer a dog. It was suggested to get one dog from each of the AKC Groups.

  • Budget: An additional $1500 is needed. The deposit on the site, the Floral building at the Fairgrounds, is refundable. Motion by Mary Ward to approve paying the deposit on the Floral building. Seconded by Sybil Longinotti. Carried. The remaining amount will be brought to the membership for a vote.

  • Fees: There was discussion on making the seminar affordable for Junior Handlers and 4-H kids. Motion by Mary Ward to set the cost for Junior Handlers and 4-H kids at $40. Seconded by Sharon Watson. Carried.

    • Fee collection: Sybil Longinotti will take the reservations and collect the money.

  • Veterinarian: As requested by Ms Hastings, a Veterinarian who works with performance dogs will be asked to attend the seminar.

RVKC’s presence in the community: It was suggested that the Club take every opportunity to promote our continuing presence in the community even though the usual annual activities have been canceled due to the coronavirus. The public can be reminded of all we do and that we look forward to resuming our activities and events when it is safe to do so.

CGC test: It was discussed about if it might be possible to conduct a CGC test, but not the classes, later this year.

5:56 pm Motion by Mary Ward to adjourn. Seconded by Sybil Longinotti. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting, May 6, 2020
Location: Cedarview Veterinary Clinic, Grants Pass

Board meeting cancelled due to coronavirus quarantine.


RVKC Board Meeting, April 1, 2020
Location: Cedarview Veterinary Clinic, Grants Pass

Board meeting cancelled due to coronavirus quarantine.


RVKC Board Meeting Minutes, March 4, 2020
Location: Cedarview Veterinary Clinic, Grants Pass

Present: Lorain Abel, Cherie Ball, Mary Ward, Sybil Longinotti, Colleen Douglas, Michelle Santana, Sharon Watson, Gordon Jackson, Sandy Mazurek.

Guests: Jim Ball

5:01 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the February Board meeting. Seconded by Gordon Jackson. Carried.

Treasurer’s Report: Treasurer’s report filed for Audit.

COMMITTEE REPORTS

Membership: Many Club Directories have not been picked up yet. They will be brought to the March General meeting and to the Awards luncheon for distribution. Remaining directories will be be mailed out.

Scholarship:

  • Application: Even though RVKC did not advertise a Scholarship this year, we received an application. Since the applicant did not appear qualified, after discussion the application was rejected and the Board decided to stay with the decision to not grant a Scholarship in 2020. The funds will be diverted to support 4-H members’ travel to the State Fair.

  • School notification: Scholarship Chair Sandy Mazurek agreed to contact the schools to let them know that henceforth the decision to offer an RVKC Scholarship will be made on a year-by-year basis. Schools will be notified in a timely manner when a Scholarship is to be offered.

  • Show Premium: Mention of the Scholarship will be removed from the Show Premium. A statement that RVKC will be supporting the 4-H dog program members’ travel to the State Fair will be substituted.

Awards luncheon: The restaurant has been paid and all arrangements have been made.

Show: A signup sheet for selling ads for the Show newspaper was circulated. Many slots have been filled in. The sheet will be circulated at the General meeting next week for more volunteers to sell ads.

Canine Ambassadors: Motion by Mary Ward to approve Canine Ambassador visits March 18th to New Hope School and April 1st to Allen Dale School. Seconded by Sharon Watson. Carried.

Budget: The proposed 2020 Budget from the Budget Committee was presented, followed by extensive discussion.

  • NAIA: It was reported that RVKC’s last donation to NAIA was $250 in 2018. It was decided that it is important to make an annual donation to NAIA.
  • Show: There will be increased one-time costs for the 2020 Show, including the purchase of five Conformation ring setups. Much of these costs will be offset by savings owing to RVKC furnishing and setting up rings, and by MBF only furnishing the data entry work. RVKC already has or can borrow ring setups for Obedience and Rally. For 2020 BaRay informed Show Chairperson Carolyn Strunge that RVKC would be charged based on a minimum entry of 700 dogs per day, a value that is not considered realistic. In addition, Park costs will be significantly less than they were in 2019.

  • Club insurance: The present insurance company has informed the Club that they will no longer cover events to which the public brings their dogs. One example of this is the CGC classes. Alternative insurance providers will be researched.

  • Club Trailer: An additional non-regular expense for 2020 will be purchasing new tires for the Club trailer.

Motion by Sybil Longinotti to approve the Budget as prepared by the Budget Committee to present to the Membership for approval. Seconded by Gordon Jackson. Carried.

OLD BUSINESS: None

NEW BUSINESS:
The RVKC Constitution was reviewed pertaining to granting Lifetime Member status to a member. Motion by Gordon Jackson to award Lifetime Membership to Lucille Perry for her long term of membership and her many significant contributions to the sport and the club. Seconded by Colleen Douglas. Unanimously and enthusiastically Carried. The award will be bestowed at the upcoming Awards Luncheon.

6:01 pm Motion by Gordon Jackson to adjourn. Seconded by Sybil Longinotti. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes, February 5, 2020
Location: Cedarview Veterinary Clinic, Grants Pass

Present: Lorain Abel, Cherie Ball, Sybil Longinotti, Colleen Douglas, Michelle Santana, Sharon Watson, Gordon Jackson, Sandy Mazurek.
Absent: Mary Ward
Guests: Jim Ball

5:02 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the January Board meeting. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: Treasurer’s report filed for Audit. Trailer storage for a year has been paid. There is a discount for paying by the year. As in 2019, RVKC is scheduled to spend $75 to place an ad in the “All About Pets” section of the Grants Pass Courier.

COMMITTEE REPORTS

Club Directory: Directories are ready and will be brought to the February and March General meetings for distribution. They will also be brought to the Awards luncheon. Any remaining directories will be mailed out.

Audit: The Audit was performed and report submitted on January 20, 2020. The Audit Committee reported that the books were efficiently and correctly kept by the Treasurer. The Committee offered two recommendations: (1) categorize individual transactions of expenses and deposits, and (2) purchase a Club laptop for the Treasurer’s use.

Budget: The Budget Committee will meet Monday, February 10, 2020. The report will be presented at the March Board meeting and to the Membership at the March General meeting.

Awards luncheon: Arrangements have been made. The gratuity is included in the bill.

Show: Show Chairperson, Carolyn Strunge, has reported that arrangements are going well. The contract with MBF will be signed soon. The next Show meeting is later in February.

Canine Ambassadors: Motion by Sharon Watson to approve a Canine Ambassador visit to Grants Pass High School on February 28. The subject will be genetics. Seconded by Colleen Douglas. Carried.

NEW BUSINESS

Frog O’Faire: The event is scheduled for June 13, 2020. RVKC has been invited to participate.

Conformation Fun Match: It was suggested to put on a Conformation Fun Match this year sometime before our annual Show. The event could generate some income for the Club and would be an opportunity to train Conformation Stewards. Colleen Douglas volunteered to work on it if someone knowledgeable would organize the event.

Club Directories in the future: All Directory information is available on the Members Only page of the website. The potential was discussed for transitioning from a printed Directory to a pdf version available for download at the Members Only page of the website. This would save the Club the expense of printing a large number of Directories and would reduce the waste of members discarding or not using their printed Directories. A check box would be added to the Membership application and renewal form allowing members to elect to either (1) receive a printed Directory or (2) go paperless. Thus, fewer Directories would have to be printed by the Club. This subject will be placed on the agenda for the February General meeting.

Seminar: The potential for hosting a Seminar in 2020 on a subject to be determined was discussed. A volunteer to organize the seminar would be needed. The subject would need to be of interest to the public. The subjects of canine genetics, canine stem cell therapy, and canine nutrition were suggested. A seminar by Dr Jim Bridge, DVM in Medford, on the topic of stem cell therapy, was suggested as an option.

5:55 pm Motion by Gordon Jackson to adjourn. Seconded by Sandy Mazurek. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes, January 8, 2020
Location: Fruitdale Grange, Grants Pass

Present: Lorain Abel, Mary Ward, Cherie Ball, Sybil Longinotti, Colleen Douglas, Michelle Santana, Sharon Watson, Gordon Jackson, Sandy Mazurek.

Guests: Carolyn Strunge

5:26 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the December Board meeting. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: Treasurer’s report filed for Audit.

COMMITTEE REPORTS

Audit: Lucille Perry and Paul Bodeving will meet and perform the Audit.

Budget: Mary Ward, Treasurer, is Chairperson of the Budget Committee and two additional committee members are necessary.

Programs: Shari Friebus, Programs Chairperson, has arranged for most of the Programs for the year.

Awards:

  • Awards luncheon: Sybil Longinotti, Chairperson for the Awards luncheon, reported that the usual venue, the Grants Pass Golf Club, is now undesirable for our luncheon because it is undergoing many changes. The Taprock restaurant was evaluated as an alternative site. On March 29, 2020, a room for 50 people is available for the whole afternoon. The prices are similar to what the Golf Club was charging but the prices will go up in two weeks. Motion by Mary Ward to have Sybil Longinotti reserve the room in the Taprock restaurant for March 29, 2020. Seconded by Sandy Mazurek. Carried.
  • Awards & Application: After discussion, it was decided that the Awards application form will be sent to the members by email. Any members who do not communicate by email will be contacted by phone or regular mail. A deadline of the first week of March for luncheon reservations will be stated on the form so the restaurant can be notified regarding the number of attendees. Kim Taylor will make any new cutouts needed.

 

Directory: The Directory is almost ready.

Scholarship/Donations: It had been previously suggested to use some of the Scholarship money to help kids who are active in the local 4-H dog program, Pooch Paw Raiders, go to the State Fair. After discussion, it was decided that financially helping the 4-H kids go to the State Fair would be the most beneficial use of the RVKC money. The Board will propose to the membership that for 2020 RVKC will not award a Scholarship but instead will budget $1000 to help the 4-H kids go to the State Fair. If some of the money is not used for this purpose, it will be used for the 4-H group’s help at the Club’s September Show.

OLD BUSINESS

Old membership application: Joann Brennan first submitted her membership application in June 2019 and has not been able to attend meetings so her application has not been voted upon. She was contacted by phone and will re-submit her application later in the year when she is not so busy. Her application and check will be promptly returned to her.

NEW BUSINESS

Canine Ambassador visits: Motion by Colleen Douglas to approve Canine Ambassador visits on March 11, 2020, at Fruitdale School and on April 8, 2020 at Highland School. Seconded by Mary Ward. Carried.

Publicity: The Grants Pass Courier would like information about the Club’s activities for the year so they can publish the information.

2020 Show: Carolyn Strunge, Show Chairperson, reported that BaRay Superintendent charges are based on a minimum of 700 dogs a day. BaRay will not reduce their fees for a smaller entry. Their fee would be around $12,000. MBF offered to provide a person on site at the show and do all the paperwork but will not provide equipment or do setup. Their fee for this service would be around $7,500. Carolyn recommends contracting with MBF for this arrangement. There was discussion including what equipment RVKC has, and what we could borrow. Motion by Gordon Jackson to have the Show Chairperson enter into a contract with MBF to act as the Show Superintendent for RVKC’s 2020 Show. Seconded by Sybil Longinotti. Carried.

Future Board meetings: It was agreed that future Board meetings will be on the first Wednesday of each month at 5:00 pm at Lorain Abel’s office, Cedarview Veterinary Hospital, 108 NE Steiger St, Grants Pass, OR 97526.

6:00 pm Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary