2019 Board Meeting Minutes


RVKC Board Meeting Minutes
December 4, 2019
Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Mary Ward, Cherie Ball, Sybil Longinotti, Shari Friebus, Colleen Douglas, Michelle Santana, Lucille Perry, Sharon Watson.

Guests: Jim Ball

6:00 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the November Board meeting. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: Treasurer’s report filed for Audit.

Thanks: President Lorain Abel thanked all of the members of the 2019 Board for their work.

January Board meeting: The next Board meeting will be January 8th at 5:30 pm at the Fruitdale Grange. The meeting will be immediately before the General meeting at the same site.

NEW BUSINESS:

Audit Committee: Lucille Perry volunteered to be on the Committee. Details are to be determined. The books should be ready for audit by mid-to-late January.

Budget Committee: The Budget must be set by the time of the March Board meeting, for presentation to the membership at the March General meeting.

Annual Show and CGC classes and test: The CGC classes will be conducted in the Fall. CGC tests will be held at Indian Mary Park on the Friday before our Show. People coming to the Park for the CGC test will not be required to pay for parking.

AKC Temperament Test: A separate application and AKC event number would be necessary for conducting the AKC Temperament test.

Programs for 2020: Shari Friebus volunteered to arrange for programs to be presented at our 2020 General meetings.

OLD BUSINESS:

Handling class: Presently only one person is available to lead a class once a month on a regular basis. Cherie Ball is trying to line up leaders for the two additional monthly classes.

Holiday Party: Pizza will be ordered and delivered.

Club member participation: It was agreed that increased member participation on Club Committees and for events is needed. Participatory members are feeling consistently overwhelmed.

7:08 pm Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes
November 6, 2019; Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Mary Ward, Cherie Ball, Sybil Longinotti, Shari Friebus, Colleen Douglas, Michelle Santana, Lucille Perry, Sharon Watson.

Guests: Jim Ball, Carolyn Strunge

6:00pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the Regular October Board meeting. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: Treasurer’s report deferred.

NEW BUSINESS:
THE 2020 SHOW:

Indian Mary Park site:
Previously: Carolyn Strunge, Show Chairperson for 2020, had been told the Park was not available to us on our show dates going forward due to another group’s previous reservations. In the special meeting on November 17th the Board decided to evaluate Lake Selmac Park for availability and suitability. If Lake Selmac Park was unavailable or deemed unsuitable the Board’s second option would be to consider changing our Show dates.

Currently: Carolyn Strunge reported results of a conversation with Sarah Wright, Josephine County Parks Director. Sarah advised Carolyn that Lake Selmac Park was not ideal for our event owing to (1) the layout, and (2) the possibility that a fire camp could preempt our Show there. Carolyn was informed that presently there is no contract reserving Indian Mary Park for our Show dates because they are revising their contracts but that RVKC should submit an application ASAP to reserve the Park for our Show. In addition, the Parks Department would welcome our event and work with us to meet our Show needs. The Parks Department would consider our Show a ‘Sanctioned Event’ since (1) we rent the entire Park, and (2) our event occurs annually. Consequently, RVKC’s application would be given priority year after year. Since only an application, rather than a deposit or signed contract, was necessary to reserve the Park for the next 3 years, after consulting with RVKC President Lorain Abel Carolyn submitted RVKC’s application for 3 years. The application will need to be submitted every year for the date three years in advance. For example, in 2020 at the Show time it will be critical to submit our application for 2023.

Additional Information: There will be a meeting with Park personnel to discuss arrangements for 2020. The boat ramp does not need to be kept open for the public – only for the Sheriff to use in an emergency. Thus, all of the boat ramp parking would be available to us. More electricity will be made available. The Park will help us to improve the Show layout, to avoid damaging the underground sprinkler system. The Park will also share the ‘secret’ information about the few areas in the Park that have cell service. Our Shows will be held at Indian Mary Park in 2020, as planned.

Southern Oregon Kennel Club:
At the SOKC show in early November, SOKC President Vicky Cook contacted Michelle Santana and Carolyn Strunge about the possibility of reconstructing a 4-day Cluster on SOKC’s weekend 44 of the AKC corresponding date calendar. The conversation also included Paul Bodeving and AKC Field Representative Bryan Martin. Apparently, SOKC is prepared to offer RVKC complete autonomy with our two Shows, including selecting our own judges. The question before the Board was, do we want to open a dialog with SOKC about the possibility of re-partnering with them for a Cluster? After discussion, Motion by Shari Friebus to proceed with opening a dialog with SOKC about possibly joining SOKC to form a Cluster. Seconded by Colleen Douglas. Carried. Since we are committed to Indian Mary Park for 2020, it was suggested that, as part of the negotiations, SOKC be invited to join us for a Cluster in September of 2020 at Indian Mary Park.

OLD BUSINESS:
Donation to the 4-H State Fair:
In 2019 we did not award the Scholarship, due to failure of the winner to respond, and with no other qualified applicants. The Board elected to defer making donations in 2019 because of concern that RVKC would lose money on the 2019 Shows. The 2020 Donations Committee will discuss a donation to the 4-H to assist 4-H members who want to travel to the State Fair. The next Oregon State Fair is in August 2020.

Nominating Committee:

Chairperson Shari Friebus presented the slate of nominees prepared by the Nominating Committee for 2020, as follows:

President: Lorain Abel, Vice President: Michelle Santana, Treasurer: Mary Ward, Secretary: Cherie Ball

Board members at large: Sybil Longinotti, Sharon Watson, Colleen Douglas, Sandy Mazurek, Gordon Jackson

Motion by Lucille Perry to approve the slate of nominees. Seconded by Sybil Longinotti. Carried. Slate of nominees approved.

Additional nominations will be accepted from the floor at the General meeting, Wednesday, November 13th. If the nominee is not present at the meeting the member nominating them must have a written, signed letter from the nominee accepting the nomination at the November General meeting. Secretary to remind the membership of this policy with the meeting announcements.

Printed Directories: Previously, some members have requested extra copies of the Club Directory in addition to the copy everyone receives with their membership. It was agreed to charge members the $2.00 printing cost per extra copy for the 2020 Directory. Secretary will announce this policy and call for requests for extra copies so Colleen will know how many copies to have printed.

7:03pm Motion by Shari Friebus to adjourn. Seconded by Sharon Watson. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes
October 2, 2019; Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Mary Ward, Cherie Ball, Sybil Longinotti, Shari Friebus, Colleen Douglas, Michelle Santana, Lucille Perry, Sharon Watson.

Guests: Jim Ball

6:00pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the September Board meeting. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: Treasurer’s report discussed and filed for audit.

OLD BUSINESS:

Handling class: Handling classes have started and are going well.

Nominating Committee: Chairperson Shari Friebus stated that the Committee will meet soon.

THE 2019 SHOW:

Treasurer’s Show Report: The report was handed out and discussed. The Club did not lose as much money as initially estimated. BaRay gave us a $3000 discount this year because of the low entries.

Hospitality: Leftover food was given to the homeless shelter and the 4-H kids ate the leftover cake.

Considerations for the future:

  • Alternate site for 2020?: Lorain Abel and Carolyn Strunge inspected the Josephine County Fairgrounds to evaluate it as a possible site for the Show. For several reasons it was found to be inadequate.

  • Park contract: Re-negotiating the price with Indian Mary Park was discussed.

  • Show help: Additional help at the show will be sought from 4-H and local high school club sports teams interested in earning money for their teams.

  • Clean up: Have a team inspect the grounds on Monday morning after the show to ensure the grounds are left in good condition and clean.

  • Stewards: It would be more cost effective to have qualified Club members act as Stewards, especially in Conformation, than to act as Judges in some classes.

  • Classes: Some classes, like BBE and Best Puppy are nice but do not increase entries significantly.

  • Grounds: We can contact the Park about possible wasp control and having the area freshly mowed prior to set up day.

Possible additional events:

  • Friday Obedience and Rally: Consider having an additional Obedience and Rally trial on the Friday. We would have to arrange for this with the Park. A 2020 judge has already expressed interest in judging on Friday.

  • Lure Coursing or Fast Cat: consideration of adding these events was discarded, as they would require more room than is available in the Park.

  • CERF Clinic: Dr Cassandra Bliss would like to do a CERF clinic. We would need to identify an appropriate space.

  • CGC test

NEW BUSINESS:

Show Chairperson: After discussion, Motion by Shari Friebus to accept Carolyn Strunge as Show Chairperson for 2020 in addition to 2021. Seconded by Lucille Perry. Carried.

General Meeting treats: The October treat person is unable to attend the General meeting. Secretary will check with the November treat person to determine if she can trade months and bring treats in October instead.

Scholarship Application: Since often there are few applicants and some are not well qualified, it was decided that the Club should maintain more options for awarding (or not awarding) the Scholarship. Motion by Shari Friebus to drop the phrase from the Scholarship application about awarding the scholarship to the second place applicant if the scholarship winner does not use the money. Seconded by Sybil Longinotti. Carried.

Canine Ambassador visits: Motion by Colleen Douglas to approve Canine Ambassador visits on November 7, 2019 at Brighton Academy, December 4, 2019 at St Anne’s School, and January 8, 2020 at Rogue River Elementary. Seconded by Lucille Perry. Carried.

NAIA membership: It was decided to continue RVKC’s membership in NAIA.

7:03pm Motion by Shari Friebus to adjourn. Seconded by Sharon Watson. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes
September 4, 2019; Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Mary Ward, Cherie Ball, Sybil Longinotti, Shari Friebus, Colleen Douglas, Michelle Santana, Lucille Perry, Sharon Watson.

Guests: Jim Ball

6:05pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the July Board meeting. Seconded by Lucille Perry. Carried.

Treasurer’s Report: Treasurer’s report discussed and filed for audit.

OLD BUSINESS:

RVKC calendar: Calendars have been ordered and money is being collected. Calendars may be available as early as the September General meeting (9/11/19).

Nominating Committee: The Board approved the three identified members of the Nominating Committee: Shari Friebus, Chairperson, Jim Ball, and Monti Craig. Alternates to be determined.

Scholarship: The recipient has not responded in any way to repeated attempts for contact from the Scholarship Chairperson over the past months. After discussion, it was decided to have the Scholarship Chair write a letter, return receipt requested, to the recipient to determine if he is entering college this Fall or this Winter term and, if so, where to send the money. If there is no response by the end of October the Scholarship will be withdrawn.

Show:

Donations to 4-H and FFA: After discussion, Motion by Lucille Perry to donate $200 each to the 4-H club and to the FFA club who send members to help with the Show. Seconded by Shari Friebus. Carried.

Show closing: Show closes today so RVKC will know entries soon.

Stopwatches: We need to have 2 stopwatches available in case the judges do not have one.

Walkie talkies: There is no cell service at the Park. We need to get the walkie talkies from the trailer, put new batteries in them, and make sure they work.

Cash boxes: We will need two cash boxes; one for parking and one for catalog sales.

Signs: Sybil Longinotti, Mary Ward, and Lorain Abel will meet at the Club trailer this Saturday to look at signs and inventory other equipment.

Vendor: There will not be a vendor of general dog supplies at our show. Mary Ward has volunteered to buy bait to have available for sale at the show. Packages of bait will be placed at the Catalog sales table.

Show meeting: The next Show meeting is Monday, September 9th at 6:00pm at Elmer’s restaurant. Entries will be known.

NEW BUSINESS:

New AKC test: AKC is adding a Temperament Test (ATT.) Evaluators for the ATT must either be approved AKC licensed judges of obedience or rally or be an approved CGC evaluator. ATT Evaluator Applications received through December 31, 2019 will have the $20 application fee waived. Similar to CGC testing, the Temperament test may be run in conjunction with a Show or as a stand-alone test.

Professional photo sessions: Mary Fish Arango will be scheduling 2 photo sessions in October and one on the Saturday afternoon at Indian Mary Park for interested persons. These are not show photos. A notice will be sent out to the membership.

RVKC questions or problems: People are more than welcome and strongly encouraged to contact RVKC President Lorain Abel about any questions or problems related to the Club.

7:06pm Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes
August 7, 2019
Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Mary Ward, Cherie Ball, Sybil Longinotti, Shari Friebus, Colleen Douglas, Michelle Santana, Lucille Perry.
Absent: Sharon Watson
Guests: Jim Ball

5:55 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Colleen Douglas to approve the Minutes from the June Board meeting. Seconded by Mary Ward. Carried.

Treasurer’s Report: Treasurer’s report discussed and filed for audit.

OLD BUSINESS:
Standing Rules amendment regarding Awards:
After discussion, an amendment was proposed:

Each regular, lifetime, and junior member is entitled to one cutout and 2 bars yearly at no charge. All other additional cutouts and bars may be purchased at a cost to be determined yearly by the Board.

After discussion, Motion by Sybil Longinotti to accept the proposed amendment as written. Seconded by Shari Friebus. Carried with one vote opposed.

The amendment will be presented to the membership at the August General meeting. Secretary will notify Membership of the proposed Standing Rules amendment with the reminders for the August General meeting so members may consider the issue, attend the August general meeting, and discuss before the vote at the September general meeting.

RVKC calendar: No photographs have been submitted for a Club calendar. The subject will be discussed at the General meeting next week to see if there is any interest. Photographs would need to be received by the end of August.

CGCU & CGCA: A CGCU test was done and 10 dogs were tested. A CGCA test will be given on Sunday, August 18th at Home Depot.

Handling Clinic: The clinic went well. We will ask Laura Reeves if RVKC can pay for the refreshments.

Show:
Volunteers: Kathy Martin will ask at the General meeting next week for volunteers to commit to help at the Show.

Catalog sales: Lucille Perry and Colleen Douglas volunteered to cover catalog sales.

Newspaper: The newspaper will be at the General meeting next week to give to members to distribute around town.

Chairs: Members are to bring their own chairs, to bring extras if possible, and to take them home afterward.

Ribbons: Approval was granted for Mary Ward and Kathy Martin to decide on the appropriate ribbons for the non regular classes and to order them from BaRay.

Show meeting: The next Show meeting is Monday, September 9th at 6:00pm at Elmer’s restaurant. Entries will be known.

NEW BUSINESS:
August General meeting: After discussion about the heat and possible smoke, Motion by Shari Friebus to move the August General meeting to the Fruitdale Grange at 7:00pm. Seconded by Lucille Perry. Carried. The program can proceed as planned.

Proposal to change General meeting time: The Board has received a proposal to move the meeting time to 6:00pm during the winter months because it gets dark so early and people can get home earlier. It will be brought up for discussion at the August General meeting.

Nominating Committee:

The Nominating Committee needs to be appointed in September. Shari Friebus volunteered to Chair the Committee and will identify potential Committee members for Board appointment.

Awards:

  • Sybil Longinotti volunteered to Chair the Awards Committee and arrange for the luncheon. An additional volunteer is needed.
  • Ideally, the Awards luncheon will be held in March. Sybil will contact the Golf Club about scheduling.

  • Kim Taylor will be asked if he will make the cutouts again this year.

Programs:

  • September: Show details

  • October: Paul Bodeving will talk about AKC Delegate topics and local Shelter Board activities.

  • November: Belinda Torrez will ask Laura Reeves to present something.

  • December: Holiday Party and election.

2019 Donations: We will wait and see what happens financially with the Show before committing to donations.

654: pm Motion by Lucille Perry to adjourn the meeting. Seconded by Shari Friebus. Carried. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes
July 3, 2019
Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Mary Ward, Cherie Ball, Sybil Longinotti, Shari Friebus, Sharon Watson, Colleen Douglas, Michelle Santana.
Absent: Lucille Perry
Guests: Jim Ball

5:58 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the June Board meeting. Seconded by Sybil Longinotti. Carried.

Treasurer’s Report: Treasurer’s report discussed and filed for audit.

OLD BUSINESS:

Frog O’Faire: The Frog O’Faire committee sent RVKC a thank you letter for participating in the Faire and saying that they hope RVKC will participate again next year.

CGC Classes and Test: The classes and test were successful. 22 dogs were tested. The Club received $330.

RVKC Show week: RVKC’s show week is week 38 of the AKC corresponding date calendar.

NEW BUSINESS:

Club picnic: Club will supply water and cooked chicken. Secretary will notify Lorain Abel on July 7th with the number of people signed up to attend. Lorain will order and pick up the chicken.

August General meeting: The meeting will be Wednesday, August 14th at 6:00pm at Tom Pearce Park near the picnic shelter. The shelter will not be rented so we will not use it. Program will be about Nosework vs Scentwork. There will be demonstrations.

September General meeting: The meeting will be back at the Fruitdale Grange on September 11th at 7:00pm. Program time will be devoted to pre-show last minute details.

Handling Seminar: The seminar is Saturday, July 27th from 10:00am – 4:00pm at Home Away From Home Pet Spa. RVKC will provide sandwiches for the event.

RVKC calendar: Colleen Douglas looked into the costs of publishing a calendar with photos of Members’ dogs. It would not be ready until October or November. It will be brought up at the July meeting to see if there is Member interest.

Standing Rules revision proposal:

Awards: The issue of limiting the number of Club-paid Award bars per Club member per year due to the cost to the Club of buying the awards was discussed at the June Board Meeting. A proposed wording to revise the Standing Rules was presented.

Proposed wording:

Each regular, lifetime, and junior member is entitled to one cutout and 2 bars at no charge per year. All other additional cutouts and bars can be purchased at a cost to be determined yearly by the Board.

A vote on the wording will be taken at the August Board meeting. The Board approved revision wording will be presented to the Membership at the September General meeting for a vote.

Membership notification: Secretary will notify Membership of the proposed Standing Rules revision wording prior to the September General meeting so members can consider the issue, attend, and vote.

Dog Show:
Some Conformation Stewards will have to be hired because some qualified members already have judging assignments or are showing their dogs. It would benefit the Club to train more Members as Conformation Stewards.

70:8 pm Motion by Michelle Santana to adjourn the meeting. Seconded by Colleen Douglas. Carried. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC BOARD MEETING
JUNE 5, 2019
RIVERSIDE PARK

PRESENT: Lorain Abel, Lucille Perry, Shari Friebus, Sybil Longinotti, Sharon Watson, Colleen Douglas, Mary Ward

ABSENT: Michelle Santana, Cherie Ball

GUEST: Melanie Seepol

MINUTES: The May minutes, as they appeared on the website, were approved by motion of Sharon Watson and seconded by Lucille Perry.

TREASURER: Mary Ward reported that more money was deposited than spent last month. She will forward the treasurer’s report to Lorain Abel.

FROG’O’FAIRE: This event in June 15th at Riverside Park. A pop-up will be retrieved from the trailer and the RVKC banner will be displayed.

STANDING RULES: Lorain Abel asked the Board to think about proposed changes to the Standing Rules that will be presented to the membership for approval. These proposed changes include limiting the number of awards for which RVKC will pay. Any additional awards will be paid for by club members.

NEW BUSINESS:
Discussion was held with Melanie Seepol concerning the ASCA awards presented at the Awards Luncheon to members who hold dual membership in RVKC and RVASCA. Melanie has agreed to help with the paperwork and collate these awards and send the finished results to Rachel Reber for processing. ASCA awards will be paid for by the members receiving these awards.

Inquiries will be made as to whether Kim, who has made them for the past several years, will continue making the cut outs.

Lucille Perry reported that the Canine Ambassadors have been invited to present a program at the Saturday morning Grower’s Market on July 20. 2019. This was approved b y motion by Mary Ward and was seconded by Sharon Watson.

Discussion was held about the fact that the July BOD meeting will be held on July 3, 2019, at Lorain Abel’s clinic at 6 pm. The date was fine with everyone.

The RVKC picnic will be held at Tom Pearce Park on Wednesday, July 10th, at 6 PM. Sybil Longinotti has agreed to facilitate the reservation.

Discussion was held regarding the Canine Ambassador program. The Canine Ambassador Program is a reflection of the club and Lorain felt that the group should get together before next year’s program to discuss the material and presentation of the material. A meeting will be scheduled before the next school year

OLD BUSINESS:
The changes to the membership application and new members packet were approved.

Respectfully submitted
Sybil Longinotti


RVKC Board Meeting Minutes
May 8, 2019 Location: Fruitdale Grange, Grants Pass, OR

PRESENT: Lorain Abel, Mary Ward, Sharon Watson, Colleen Douglas, Sybil Longinotti, Lucille Perry, Cherie Ball.

ABSENT: Michelle Santana, Shari Friebus

6:30PM The meeting was called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to accept the minutes from the April 3, 2019. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: Ms. Ward, Treasurer, distributed the reconciliation report for April 1, 2019 through April 30, 2019. Checks and payments for the period were $671.57 and deposits were $1,716.16. Total of all funds were $65,083.61. The board accepted the report as presented.

Membership Application and Dues: The new draft of the membership application was reviewed and discussed. In addition, there was a general discussion of raising the annual dues by $5 per category with the exception of Juniors which will remain the same. Motion by Lucille Perry to accept the new membership application and dues. Seconded by Mary Ward. Carried.

Next meetings:

  • The next show committee meeting is scheduled for June 25th at 5:30.
  • The next Board meeting is scheduled for June 5 which is a day of CGC class. It was decided that the meeting can be held at the park at 7:00 after the CGC class.
  • The July Board meeting would be July 3 and time and place will be discussed at the next meeting.

6:50 PM Meeting adjourned.

Respectfully Submitted,
Mary Ward
RVKC Treasurer

RVKC Board Meeting Minutes
May 1, 2019

An email vote was taken and it was decided not to have a Board meeting this month. No urgent business is before the Board at this time. If necessary, a Board meeting may be held a half hour before the general meeting at the same site.


RVKC Board Meeting Minutes
April 3, 2019 Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Mary Ward, Cherie Ball, Lucille Perry, Sybil Longinotti, Shari Friebus, Sharon Watson, Colleen Douglas, Michelle Santana.

Guests: Jim Ball

7:05 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sharon Watson to approve the Minutes from the February Board meeting. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: Treasurer’s reports from February and March discussed and filed for audit.

OLD BUSINESS: None

NEW BUSINESS:

Frog O’Faire: Frog O’Faire will be held this year on June 15th. This will be discussed at the General meeting next week. Only “bomb proof” dogs should attend.

Grants Pass Safety Fair: The Fair will be held on Saturday May 4. Canine Ambassadors are scheduled to attend.

Illinois Valley Children’s Fair and Pet Parade: The Fair will be held on Saturday, May 4. The organizers have contacted the Club to see if anyone can come and introduce the Pet Parade. The membership will be informed at the General meeting to see if anyone is able to attend.

Canine Ambassador visits:

  • Motion by Lucille Perry to approve a Canine Ambassador visit on May 20th at Patrick Elementary and to approve a Canine Ambassador visit on June 5th at Redwood Elementary. Seconded by Sybil Longinotti. Carried. Visits approved.

Membership application: A draft of the revised Membership application was passed around and discussed. Colleen will type up the revisions and email copies to the Board members for feedback. The Constitution’s wording about the membership application process was read and discussed. Webmaster will clarify the explanation about the membership application process on the website to reflect the Constitution’s wording. Also, when the new application form is approved it will be provided for download on the website.

Club finances:

  • Dues: It will be discussed at the General meeting about raising the dues $5 for each type of membership except for Junior membership.

  • Awards: The cost to the Club for the many Awards has become problematic in that in many cases the Member’s dues do not cover the cost. Limiting the number of Club-paid Award bars per Club member per year was discussed. The Standing Rules would have to be revised if the Club decides to do this.

New member packet: Sample packets were passed around by Colleen Douglas for review and feedback. The Directory will not be in the packet but will be handed to new members when they are voted in.

Upcoming General meeting Program: The April Program is by Belinda Torrez about Dog-Powered sports.

Dog Show:

  • Superintendent advertising: It was asked how many people are notified about the Show by the Superintendent. Show Chair Kathy Martin or the Superintendent, BaRay, should be contacted regarding this question.

  • Hotels: Hotels listed in the Premium will be contacted about running an advertisement in the dog show newspaper.

  • Dog Show Newspaper: Shari Friebus reported that ASCA will buy an ad in the newspaper.

CGC evaluator: Shari Friebus reported that her application to be a CGC evaluator has been submitted to AKC.

8:28 pm Motion by Shari Friebus to adjourn the meeting. Seconded by Michelle Santana. Carried. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes
March 6, 2019 Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Cherie Ball, Lucille Perry, Sybil Longinotti, Shari Friebus, Sharon Watson, Colleen Douglas

Absent: Michelle Santana, Mary Ward

Guests: Jim Ball

5:55 pm Meeting called to order by President Lorain Abel.

Minutes: Motion by Sybil Longinotti to approve the Minutes from the February Board meeting. Seconded by Colleen Douglas. Carried.

Treasurer’s Report: None. Treasurer was unable to attend this Board meeting.

OLD BUSINESS

Scholarship: Two applications have been received; the Committee will meet and decide upon a recipient.

Directories: Directories have been handed out wherever possible; the remaining directories have been mailed out.

Scent work clinic: Scheduled for Sunday, April 14, 2019, it has been reported that the classes are full. RVKC will provide bottled water and muffins.

NEW BUSINESS

Canine Ambassador visits:

  • Motion by Cherie Ball to approve a Canine Ambassador visit on May 4th at the Grants Pass Safety Fair. Seconded by Sybil Longinotti. Carried. Visit approved.

  • Motion by Sharon Watson to approve a Canine Ambassador visit on May 22nd at Lincoln Savage Middle School. Seconded by Colleen Douglas. Carried. Visit approved.

CGC classes: The CGC classes will be held on Wednesdays, June 5th, 12th, and 19th.

CGC test date: There was discussion whether more Club members would be available to help on a Wednesday or a Saturday. It will be presented to the membership at next week’s General meeting and a date will be decided upon.

Membership:

  • Membership welcome packet: Membership Chair, Colleen Douglas, is working on assembling a welcome information packet for the Club to give to new members. Included are copies of: the Constitution/Bylaws, Standing Rules, Code of Ethics, a Member Directory, a welcome letter, a brochure about RVKC, and a brochure entitled Welcome to AKC.

  • Membership application: Membership Chair, Colleen Douglas, submitted a draft of a new Membership Application for Board review and input.

Awards: There was discussion about the Awards process and scope.

  • Work load: There is a considerable amount of work involved in managing the Awards applications, orders, and preparation in a compressed time frame. It was concluded that a group consisting of several people working together on the Awards Committee is required.

  • Club expense: The cost to the Club for the many Awards, some not AKC titles, has become problematic in that in many cases the Member’s dues do not cover the cost. The options of limiting the number of Club paid Award bars per Club member and/or limiting Club paid Award bars to AKC granted titles were discussed. The Standing Rules would have to be revised if the Club decides to do either of these things.

April Board meeting: Will be Wednesday, April 3rd. Time changed for this one meeting to 7:00pm.

7:08 pm Motion by Lucille Perry to adjourn the meeting. Seconded by Sybil Longinotti. Carried. Meeting Adjourned.

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes
February 6, 2019 Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Michelle Santana, Mary Ward, Cherie Ball, Lucille Perry, Sybil Longinotti, Shari Friebus, Sharon Watson, Colleen Douglas
Guest: Jim Ball

6:05pm Meeting called to order by President Lorain Abel.

Minutes: A correction to the January Minutes was requested to clarify that RVKC will give the CGC test following the series of CGC classes and not at the Show. Specific dates have yet to be determined. Motion by Shari Friebus to approve the Minutes from the January Board meeting as amended. Seconded by Mary Ward. Carried.

Treasurer’s Report:

  • Treasurer’s report filed for Audit.
  • The 2018 Audit has been completed. Tom Brown will write up an official report. It was noted that the new Quickbooks account has facilitated the audit process and made the books easier to understand.

 

COMMITTEES

Membership:
In order to get an idea of the best ways to ensure each Club member receives Club notifications, a question was asked of each RVKC member if they prefer email or USPS mail notifications.

Show: Everything is progressing satisfactorily.

Publicity/Public Education: The Grants Pass Courier has raised the rate for our monthly column to $109 per month.

Website: Webmaster will update the website with the current officers, Board, and membership.

Scholarship: No applications have been received yet. It was suggested to contact the schools to see if they received the scholarship announcement letters and made the students aware of it.

Awards luncheon:

  • Secretary will send out an email reminder to get all reservations in by the deadline, February 16th.
  • Paul Bodeving will be the Master of Ceremonies.
  • Menu is settled.

 

NEW BUSINESS
Program for February General meeting: Dr Cassandra Bliss will give a program about canine eyes and vision. The Board will be sure to greet her and make sure she has everything she needs.

NAIA Report: It was reported that an Ordinance, OR SB723, is under consideration in the Oregon legislature. It would prohibit hunting tournaments. Anyone wanting more information should refer to the Oregon State legislative website.

 

Canine Scent Work:

  • RVKC Member Ann McGloon proposed that she present a 4 hour Canine Scent Work clinic under RVKC sponsorship.
  • RVKC’s insurance would cover the event.
  • Proposed fees would be $75 for each dog-handler team (limited to 8 dog-handler team) and $40 for each auditor (limited to 8 auditors.)
  • Ann would share a portion of the fees with RVKC
  • It was suggested that RVKC could provide refreshments and a printed certificate of completion.
  • Tentative date would be Sunday, April 14, 2019.


Delegate
: Papers for new AKC Delegate Paul Bodeving have been submitted to AKC. Paul will be approved at least in time for the December Delegates’ meeting.

Budget:
General Club Budget: After discussion the Budget was approved to present at the February General meeting for the Membership’s discussion and approval. We will consider adjustments for next year if indicated this year.

2019 Show Budget:

  • Is a work in progress. Projected expenses and income are all guesstimates. We are hoping to break even but potentially we will lose money. We are looking to trim expenses and still put on a quality Show that will encourage more entries for the following year.
  • Many details are still to be worked out such as hotels, show workers’ compensation, day parking fee, vendors, and Grooming details.
  • We will post in the Premium list that people will have to pay our parking fee ($5/day has been proposed) whether or not Show attendees have an annual County Park parking pass.

March Board meeting: Will be Wednesday, March 6th. Time changed for this one meeting to 7:00pm.

7:25pm Meeting Adjourned

Respectfully Submitted,
Cherie Ball
RVKC Secretary


RVKC Board Meeting Minutes
January 2, 2019 Location: Cedarview Vet Clinic, Grants Pass

Present: Lorain Abel, Mary Ward, Cherie Ball, Lucille Perry, Sybil Longinotti, Shari Friebus, Sharon Watson
Absent: Michelle Santana (out of town) Resigned: Sharon Weston Guests: Jim Ball

6:08pm Meeting called to order by President Lorain Abel.

Contacting Lorain Abel: Note: Lorain does email only at the office.

  • During work hours: Lorain is accessible by email and you may call her work number (541-472-1736.) She may not be able to get right to the phone so a message may be left with her staff.
  • On weekends and Wed afternoons: You can leave a message for Lorain on her home phone (226-9167.)  On her cell phone (541-660-1707.)  Message her through Facebook.

New Board Member: Motion by Shari Friebus to invite Colleen Douglas to join the Board to replace Sharon Weston who resigned after the election. Seconded by Lucille Perry. Carried.

Minutes: Motion by Lucille Perry to approve the Minutes from the December Board meeting. Seconded by Mary Ward. Carried.

Treasurer’s Report:

  • Copies of the year end Treasurer’s report were passed around, discussed, and filed for audit.

  • The Indian Mary Park contract has been signed by Lorain Abel as President and will be given to the Show Chair to file with the Show documents.

  • An idea was proposed for the Treasurer to provide a prepaid credit card to the Show Chair to use for online Show-related expenses. Receipts would be given to the Treasurer.

COMMITTEES

The Committees and possible chairs/members were discussed. There will be additional discussion at the General meeting.

Awards:

  • Awards applications are going out tomorrow. Secretary will send an email to the Membership to watch for their application in the mail and return it to RVKC ASAP.

  • Sybil Longinotti will talk to the Golf Club contact immediately to get an exact date for the awards banquet so that everyone can be informed.

AKC Delegate: Sharon has resigned as our delegate and there is a member interested in the position. It will be brought to a vote at the general meeting next week. There was discussion about increasing the budget for the delegate to fully fund their trips.

Show Chair: After discussion the Board concluded that it would be ideal for the Show Chairperson to fill the position for several consecutive years with an assistant who can learn the Show Chair’s duties, in order to transition into the position when the time comes.

PLANS FOR 2019

  • RDO Day: Since RDO Day falls in September when we will be doing our Show it was decided that RVKC will not not have an RDO Day in 2019.

  • CGC Classes and test: It was decided that it is important to continue to offer the community the CGC classes and test. A suggestion was made to conduct the CGC test on the Friday afternoon of our Show weekend. The Board decided not to conduct the CGC test at the show this year since it is the first time doing the Show on our own and we want to stick to basics. We will give the CGC test following the series of CGC classes. Specific dates have yet to be determined. A suggestion was made to consider moving the classes to June. The subject will be brought to the Membership.

  • March Board meeting: President Lorain Abel has a scheduling conflict. The Board will resolve this issue at the February Board meeting.

  • CGC test fees for 4-H Members: It was suggested that we eliminate or reduce our fee for the CGC testing for 4-H members. It was considered a good idea only if we get a reasonably small number (up to approximately 6) of 4-H members.

  • New Canine Ambassador: Al Spears is now a Canine Ambassador. Congratulations to Al!

7:25pm Meeting Adjourned

Respectfully Submitted,
Cherie Ball
RVKC Secretary


1-30-2019 Email Board of Directors Vote:
Canine Ambassador Visits: An email vote was taken to approve the following Canine Ambassador Visits. They were all approved.

Wed. Feb. 6 Fruitdale Elementary
Wed, Feb 20, 2019 Redmond Elementary
Wed. March 6, 2019 New Hope Christian School
Fri., March 15, 2019 Rogue River Elementary
Wed., March 20 Applegate Elementary
Wed, April 3, 2019 Vineyard Christian
Wed, April 10, 2019 Williams Elementary
Wed., May 15 Ft. Vannoy Elementary

Respectfully Submitted,
Cherie Ball
RVKC Secretary