Rogue Valley Kennel Club
General Meetings Minutes
RVKC General Meeting Minutes, Wednesday, February 10, 2021
Meeting conducted via Zoom
Members in attendance: Lorain Abel, Colleen Douglas, Cherie Ball, Jim Ball, Mary Ward, Rick Ward, Kathy Phelps, Laura Reeves, Carolyn Strunge, Karen Cooper, Lucille Perry, Gwynne Gulliford, Melanie Seepol, Sandy Mazurek, Sybil Longinotti, Paul Bodeving, Tom Brown, Shari Friebus, Vanessa James.
Guests: Kathleen Maris, Nick Pisias
6:09 pm: Meeting called to order by President Lorain Abel.
Program: Nick Pisias of the Chintimini Kennel Club gave a very interesting Zoom program about Lure Coursing.
Minutes: Motion by Colleen Douglas to approve the January General Meeting minutes. Seconded by Laura Reeves. Carried.
The Treasurer’s report was filed for Audit.
Audit: The Audit Committee’s report was emailed to the membership prior to this meeting. There was no discussion.
Budget: The Board will review the 2021 Budget at the March Board meeting. It will be presented to the membership at the March general meeting.
RVKC Club Awards: It was decided to print a list of awards winners instead of printing a program since it is not possible to have an Awards luncheon this year. Whether the AKC includes a ‘V’ in the title for virtual titles will be verified. Rachel will start work on the awards bars next week.
Membership Directories: The Directory information is on the Members Only page of the website for viewing. Two additional versions also are available for download. Thirteen Directories were printed for members who had requested them. They will be mailed soon.
Show: Everything is on track. The Premium has been submitted to MBF.
Programs: Lucille Perry has arranged for a Zoom program for the April 14th general meeting. Members knowing anyone who would like to give a Zoom presentation of interest to the membership please let Lorain know. Laura Reeves volunteered to give one or possibly several Zoom programs from her Pure Dog Talk podcast. Date(s) and subject(s) will be determined at a later date.
Membership Application: An application for a household membership from Kathleen Maris and Tim Rollins was read (second reading). A vote was taken and Kathleen and Tim were voted into membership. Welcome!
Conformation Ring Steward Training: Kathy Gaut and Laura Reeves have volunteered to train ring stewards. A date closer to the show will be arranged, maybe in March.
Brags and Cries were heard.
Upcoming Event: Laura Reeves announced that her Pure Dog Talk Podcast is putting on an event on the weekend of March 6 & 7, 2021. It originally was going to be in conjunction with RVKC’s Pat Hastings Seminar which was cancelled due to COVID restrictions. Laura’s event will feature several activities including 2 litter evaluations and a dog equipment swap meet. Interested members can contact Laura Reeves at < firstname.lastname@example.org >
7:21 pm. Motion by Laura Reeves to adjourn. Seconded by Lucille Perry. Meeting adjourned.
RVKC General Meeting Minutes, Wednesday, January 13, 2021
Meeting conducted via Zoom
Members in attendance: Lorain Abel, Colleen Douglas, Cherie Ball, Jim Ball, Mary Ward, Rick Ward, Kathy Phelps, Laura Reeves, Carolyn Strunge, Karen Cooper, Lucille Perry, Sharon Watson, Gwynne Gulliford, Melanie Seepol, Sandy Mazurek, Sybil Longinotti, Paul Bodeving, Karen Bodeving, Vanessa James, Rheanna James, Belinda Torrez, Rex Nofzinger, Satania Korpi. Robert Korpi.
Guests: Deborah Safranek, Kathleen Maris, Tim Rollins
6:15 pm Meeting called to order by President Lorain Abel.
Minutes: Motion by Lucille Perry to approve the November General Meeting minutes. Seconded by Jim Ball. Carried.
Treasurer’s report: Kathy Phelps gave the Treasurer’s report; the report was filed for Audit.
Membership Application: An application for a household membership from Kathleen Maris and Tim Rollins was read (first reading).
- Audit: Lucille Perry
- Awards: Chairperson is Melanie Seepol
- Budget: Chairperson is Mary Ward
- Canine Ambassadors: Coordinator is Lucille Perry
- Membership: Chairperson is Colleen Douglas
- Programs: Chairperson is Shari Friebus. Because of COVID, it presently is unknown whether hosting programs will be possible in 2021.
- Publicity: Laura Reeves
- Website: Cherie Ball
RVKC Club Awards: Awards applications have been emailed to members. Chairperson Melanie Seepol will prepare a message for the Secretary to email to the membership encouraging members to vote for RVKC Member of the Year and Sportsperson of the Year even it they are not applying for an award. It is unlikely that an Awards banquet will be possible due to COVID restrictions. Therefore, another method of presenting the awards will have to be decided upon.
Audit and Budget: The Audit committee will meet soon so that the Budget committee may prepare the 2021 Budget for presentation to the membership at the February or March General meeting.
Donations: It was decided to wait and see if we can put on a show before we commit to the usual amount of donations. Donations may be made on a case-by-case basis.
Membership: The directory is ready and a link to download it will be placed on the Members Only page of the website. Members wanting paper copies should let Membership Chairperson Colleen Douglas know ASAP. Secretary will send an email to the membership advising of this.
Voting at a Zoom meeting: It was decided that members will send the Secretary their votes via the Zoom chat/text function, which will be in secret. Votes then will be tallied by the Secretary.
Show: All judges have been contracted. The Club’s Judging cost for the planned three shows will be less that the Judging cost for two shows in 2019.
Deadlines for incurring show related costs:
MBF: February 10, 2021 is the date MBF will start work on the Premium. The cost will be $700 for up to 20 pages. MBF suggested that costs could be reduced by sending out the Premium only electronically. MBF can electronically send out 3000 copies for $240. Payment would be required when the Premium is ready to distribute.
Indian Mary Park: The Park must be paid in May, 30 days in advance of the show. The current COVID risk level is Extreme. The Lower level (Green) would limit the occupancy of the Park to a maximum of 300 people. We will not know what restrictions will be in place until closer to the Show date.
The Board recommended authorizing the $700 expenditure to MBF in February to keep open the possibility of being able to conduct the show. Motion by Karen Cooper for the Club to pay MBF $700 in February to start work on the Premium in order to keep the Club’s options open. Seconded by Satania Korpi. Carried.
AKC Delegate: Paul Bodeving reported that the Delegates meet via Zoom. When in-person meetings resume he is not sure he will be able to travel to the meetings.
RVKC Constitution and Bylaws:
The Constitution and Bylaws were last updated in 2013. After discussion, it was generally agreed that updating, including more flexibility in meeting and voting remotely, is needed. Mary Ward has examples of other Clubs’ updated bylaws that were approved by AKC to use as a guide. Mary is working on a draft.
Not all sections will need updating.
The Standing Rules will remain the same.
7:12 pm. Motion by Laura Reeves to adjourn. Seconded by Lucille Perry. Meeting adjourned.
Brags and Cries were heard.